User Documentation

Get started with CNC Costify AI

Get up and running in 5 minutes — covers installation, file analysis, pricing setup, and troubleshooting

Installation

  1. 1
    Download installer
    Go to Download page → click “Download” (~635 MB)
  2. 2
    Run installer
    Double-click Setup.exe → Run as administrator → follow the Wizard to Finish
  3. 3
    Launch the app
    Desktop / Start Menu shortcut → click to open — app starts on the Activation screen
  4. 4
    Choose how to access
    Sign in via Website (for Free / Monthly) or Import license.dat (Yearly / Lifetime)
Requirements: Windows 10/11 64-bit, 4 GB+ RAM, ~2 GB free space

Sign In

CNC Costify AI supports two authentication methods — choose based on your plan

Sign in via Website

For Free + Monthly plans (online required)

  1. Open app → "License" tab
  2. Click "Sign in via Website"
  3. Browser opens login page
  4. Authorize → return to app

Import License.dat

For Yearly + Lifetime (offline-capable)

  1. Download license.dat from "My Account"
  2. Open app → "License" tab
  3. Click "Import License" → pick file
  4. System verifies Hardware ID → ready to use
License.dat is bound to the Hardware ID at purchase — not transferable. To move machines, contact info@cnccostify.cloud

STEP File Workflow

  1. 1
    Upload STEP
    On "Home" tab → click Upload or drag .step/.stp — OpenCASCADE auto-computes volume
  2. 2
    Check Stock Size
    System suggests Stock Size (Box/Cylinder) — editable in "Stock Mat Size" field
  3. 3
    Pick material + precision
    Choose material from dropdown → price + multiplier auto-loaded → set Precision Base (1-20)
  4. 4
    Add other costs
    Pick Coating, Surface (grinding/sandblast), Wire Cut as needed
  5. 5
    Calculate price
    System computes price / part with cost breakdown — use Round up buttons to add 50 THB margin
  6. 6
    Save
    Click "Save" → result drops into your Excel file instantly

PDF/JPG Analysis

The PDF/JPG tab is designed for batch quoting — upload many files at once, let AI analyze, then edit results before export

  1. 1
    Open PDF/JPG tab
    Click "PDF/JPG" in the top menu
  2. 2
    Upload files
    Drag PDF/JPG/PNG files (up to ~20 per round depending on plan)
  3. 3
    Start processing
    Click "Process" → AI extracts Material, Stock, Coating, Part No, Drawing No
  4. 4
    Review & edit
    In the table: edit Material, Stock Size, QTY, Coating, Precision Base (PB) per row
  5. 5
    Export Excel
    Click "EXPORT EXCEL" — saves all results into Costify Data.xlsx
PB is per-row — indigo border indicates a row overrides the default value

Pricing Settings

The "Settings" tab gathers all pricing config in one place

Material Database
Density + price /kg or /mm² + difficulty group
Coating Prices
Add/edit/delete coatings + price /in² or /kg
Process Prices
Surface (grinding/sandblast) + Wire Cut
Start Prices
Starting price for Material, Coating, CNC, CNC Setup

Coating Management

The "Coating Prices" panel supports add / edit / delete with pricing

  • ➕ Add: Click → enter new coating name → set price/unit → save
  • ✏️ Edit: Select coating → click → rename → existing price auto-migrates
  • 🗑️ Delete: Select coating → click → confirm → removes from list & prices
Coating list syncs with PDF/JPG page instantly — no app restart needed

Backup / Restore

Settings tab → "Backup / Restore" exports all settings as a JSON file — for transferring or team sharing

// Included in backup:
materialGroups · materialDensities · materialPrices
coatingPrices · coatingList · processPrices · startPrices
Restore overwrites all current settings — always backup first

Excel Export

  1. 1
    Set Excel file path
    Settings → "Excel file path" → choose location (e.g., D:\Costify Data.xlsx)
  2. 2
    Save from main page
    After calc → click "Save" → writes result to today's sheet
  3. 3
    Export from PDF/JPG
    After batch analysis → "EXPORT EXCEL" button → saves whole table at once

AI Chat

The "AI Chat" tab lets you ask anything about materials, machining, tolerances, etc.

Example questions
  • How does density of SS400 differ from S45C?
  • For HRc 60 hardness, what material should I use?
  • Hard Chrome vs Flat Chrome — what's the difference?
  • What does Tolerance H7 mean?

License Management

PlanFiles/dayOnline?Validity
Free3RequiredLifetime
Monthly30Required30 days
YearlyUnlimitedOffline OK (.dat)455 days
LifetimeUnlimitedOffline OK (.dat)Lifetime
View your Hardware ID in "License" tab → "Copy" button — needed when ordering Yearly / Lifetime

Troubleshooting

Calculate prompts for license
Free plan needs sign-in first — go to "License" tab → "Sign in via Website"
license.dat import shows 'Unknown error'
Make sure you're on V5.5+ — V5.4 doesn't support admin-key-2026. Download the latest from the website
STEP file analysis fails
Check file opens in another CAD app — sometimes files corrupt. Re-export from CAD
AI slow or unresponsive
Gemini quota may be exhausted — system auto-fallbacks to OpenRouter. If still down, check internet
Excel Export fails
Target file may be open in Excel — close it then re-export

FAQ

Where does my data go?
STEP/PDF/JPG files stay on your machine — only the prompt text sent to AI for analysis travels to the cloud
Can I move machines?
Yearly/Lifetime are bound to Hardware ID. To move, contact info@cnccostify.cloud to re-issue the license
Can I share with another machine?
1 License = 1 machine. For multiple machines, buy additional licenses or contact us for a Team plan
Are updates free?
Free for minor updates within the same major version (e.g., V5.0 → V5.13). New major versions may incur a fee
Can I cancel?
Monthly: cancel any month. Yearly/Lifetime: no refunds but usable until expiry
Mac / Linux support?
Currently Windows 10/11 64-bit only — Mac version being considered based on demand

Still need help?

Our team responds to every inquiry within 24 hours